As your Transaction Coordinators, we manage a variety of tasks to ensure a smooth and efficient transaction from listing to closing. This includes overseeing all aspects of the listing and sale process, adhearing to deadlines, and facilitating smooth communication between all parties involved.

Our duties generally include the following:

1. Listing Management:

- Coordinate with the seller to gather necessary documents and information.

- Input property details into the Multiple Listing Service (MLS).

- Ensure all required disclosures and documents are completed and signed by the seller.

2. Contract Management:

- Review and manage purchase agreements and other contractual documents.

- Monitor and ensure compliance with all contractual deadlines and contingencies.

- Coordinate with the buyer's agent, title company, and other parties involved in the transaction.

3. Communication:

- Serve as the primary point of contact for the seller, buyer's agent, and other involved parties.

- Keep the seller informed of all developments, deadlines, and requirements.

- Facilitate communication between all parties to resolve any issues that may arise.

4. Document Management:

- Organize and maintain all transaction documents in a secure and accessible manner.

- Ensure all required documents are completed, signed, and submitted to the appropriate parties.

- Manage the electronic filing and storage of all transaction documents.

5. Closing Coordination:

- Coordinate with the title company to prepare for closing.

- Ensure all required documents are completed and submitted prior to closing.

- Schedule and confirm the closing date, time, and location.

- Assist the seller with any final details and ensure they are prepared for closing.

6. Post-Closing:

- Ensure that all final documents are properly filed and stored.

- Provide the seller with copies of all final documents.

- Assist with any post-closing issues or questions that may arise.

In summary, we ensure that all aspects of the listing and sale process are managed efficiently, deadlines are met, and communication flows smoothly between all parties involved. This allows the listing agent to focus on client relationships and marketing efforts.

As your Transaction Coordinator for the buy side, we are responsible for managing the various administrative and logistical aspects of the home buying process to ensure a smooth transaction from contract to closing.

Our duties typically include the following:

1. Contract Management:

- Review and manage the purchase agreement and other contractual documents.

- Monitor and ensure compliance with all contractual deadlines and contingencies.

- Track and manage critical dates, such as inspection periods, financing deadlines, and closing dates.

2. Communication:

- Serve as the primary point of contact for the buyer, listing agent, lender, title company, and other involved parties.

- Keep the buyer informed of all developments, deadlines, and requirements.

- Facilitate communication between all parties to resolve any issues that may arise.

3. Document Management:

- Organize and maintain all transaction documents in a secure and accessible manner.

- Ensure all required documents are completed, signed, and submitted to the appropriate parties.

- Manage the electronic filing and storage of all transaction documents.

4. Appraisal Coordination:

- Ensure the appraisal is completed in a timely manner and deadline is met.

5. Financing Coordination:

- Liaise with the buyer's lender to ensure all financing requirements are met.

-Track the loan approval process and ensure all conditions are satisfied.

6. Closing Coordination:

- Coordinate with the title company to prepare for closing.

- Ensure all required documents are completed and submitted prior to closing.

- Schedule and confirm the closing date, time, and location.

- Provide the buyer with final closing instructions and details.

7. Post-Closing:

- Ensure that all final documents are properly filed and stored.

- Provide the buyer with copies of all final documents.

- Assist with any post-closing issues or questions that may arise.

In summary, we ensure that all aspects of the buying process are managed efficiently, deadlines are met, and communication flows smoothly between all parties involved. This allows the buyer's agent to focus on client relationships and finding the perfect property.

Real Estate file auditing involves reviewing and verifying the completeness, accuracy, and compliance of transaction records. This process ensures that all required paperwork, such as contracts, disclosures, and miscellaneous paperwork are properly completed and filed according to all legal and regulatory standards. File auditing also helps identify and correct any discrepancies, or missing information, ensuring you a smooth and legal transaction process.

• Upload a final file to your CTM or cloud as needed.

• Send the complete file via email to a contact person in Agent’s office or upload to Agent’s office website.

• Send you a list of what is missing and attempt to obtain any missing docs on Agent’s behalf.

• More than just Information – Intelligence and Insight!